Access and Circulation Policy

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The New Giza University Libraries, spread across five vibrant hubs on campus, stand as a dynamic center for learning, research, and collaboration. We empower academic exploration and innovation through diverse collections, innovative services, and strategic partnerships. Driven by open access principles and fair use practices, we provide comprehensive research resources and library services, continuously evolving to meet the needs of our diverse patrons across our locations. This Access and Circulation Policy outlines the principles and procedures that govern patron access to our physical and digital resources, fostering a supportive and inclusive environment for discovery, learning, and creation.

Primary Patrons
  • NGU Students: Full access to physical and digital resources, borrowing privileges, and online databases.

  • NGU Academic Staff (Full-Time): Full access to all resources, extended borrowing periods, and priority access to certain resources.

  • NGU Administrative Staff (Full-Time): Full access to all resources and extended borrowing periods.

  • NGU Staff (Part-Time with NGU Email): Full access to all resources, borrowing privileges, and online databases.
  • NGU Interns: Borrowing privileges as per internship program and ID, access to all resources on-campus.
Secondary Patrons
  • NGU Alumni: Browse and read in-house, full access to NGU-subscribed online resources and databases on-campus. Borrowing privileges require a valid NGU alumni email and ID card.
  • NGU External Staff (without NGU Email): Browse and read in-house, limited online resources on-campus.

Guest Patrons
  • Non-NGU Patrons: Basic library services, browsing physical resources, and using public computers with internet access. Borrowing privileges and online databases are generally unavailable. This includes Researchers, NGU Guests, Library Trainee, Tourists, and NG Residents.

Note: The NGU ID card serves as the primary identification document for library access and service in all cases.

Resources Categories
  • Publicly Accessible Resources:
    • Egyptian Knowledge Bank (EKB): Access scholarly journals and specialized databases from anywhere in Egypt using your Egyptian National ID. Learn more and create an account through the EKB Guide on our website.
    • Open Access Resources: Discover freely available scholarly literature at any time and location. Search for articles through "Search in All" or explore specific publishers via the "Digital Resources Directory" on our website.
  • NGU Resources:
    • Physical Resources: Browse, borrow, or read in-house references, textbooks, general books, journals, media (CDs, DVDs, etc.), and equipment (calculators). Access these resources directly at the library with your valid NGU ID card.
    • Online Resources: Access exclusive subscriptions to databases, journals, eBooks, and streaming media through the New Giza University network. For off-campus access, look for the "How to access" field in the resource description on the Digital Resources Directory page: (
Search Tools
  • Search in All:

This powerful tool combines physical library resources, open access resources, and exclusive NGU subscriptions, allowing you to discover a vast range of information in one place.

  • EKB's Academic Search:

Focus your search on resources provided by the Egyptian Knowledge Bank and open access Egyptian Journals.

Related Guides and Directories
  • Digital Resources Directory:

Explore a comprehensive list of all available online resources, including detailed descriptions and access instructions. (

  • Egyptian Knowledge Bank Guide:

Learn how to create an account, access databases, and use the vast resources offered by the EKB. (

  • EBSCO Discovery Service (EDS - Search in All) Guide:

Learn how to use the (EDS) to Search in All Resources provided by NGU libraries effectively. (

Physical Resources Borrowing Regulations
1. Selecting Resources:

Browse the open shelves or search the online catalog ( to identify desired books, journals, or media.

2. Borrowing at Circulation Desk:

Present your valid NGU ID card at the circulation desk for borrowing assistance.

3. Loan Periods and Renewals:

Refer to the table below for patron categories and corresponding loan periods and renewal options. Renewals can be done online or at the circulation desk before the due date.

Patron Category

Borrowing Limit

Loan Period (Workdays)

Renewal Limit

Primary Patrons

NGU Students

4 items


Three times

NGU Full-Time Academic Staff

5 items


Three times

Required Teaching books

(1 Semester)


NGU Full-Time Administrative Staff

5 items


Three times

NGU Part-Time Staff (with NGU email)

4 items


Three times

NGU Interns

3 items



Secondary Patrons

NGU Alumni

No borrowing privileges

NGU External Staff

No borrowing privileges

Guest Patrons

Non-NGU Patrons

No borrowing privileges

Note: Loan periods exclude official holidays and university closure periods, including Fridays and Saturdays, scheduled vacations (summer break, midyear break, study breaks), and any additional closures announced by the University.

4. Returning Resources:

Borrowed resources can be returned at the circulation desk during library hours.

5. Holds:

a. Placing Holds: Use the online catalog ( to place holds on currently loaned items. You will receive a notification when the item becomes available for pickup.

b. The book will be held on reserve for you at the library for 2 working days after its return then it will be available for the next patron.

6. Fines and Lost Items:

Resources must be returned on or before the due date to avoid late fees.

  1. Late fees: 10 L.E per day for overdue resources.
  2. Maximum late fine per book: 300 L.E.
  3. Overdue penalties: Borrowing privileges will be suspended for patrons with two or more overdue items, or one item marked "LOST."
  4. Lost items: If the book is lost or damaged the patron will pay for the replacement cost plus 25% of the current price of the item to cover the administrative overheads in addition to the previous overdue fines, or they can replace the book with a new one (Same edition or the latest).
  5. Unpaid fines: Unpaid fines and lost items will result in suspension of borrowing privileges and non-issuance of final clearance after graduation or withdrawal.
7. Restricted loan information resources (Non-Borrowing):

References, Journals/periodicals, microforms, and items from Rare and Special Collections as well as One-copy books are not allowed for circulation.

Access to services regulation and behavior

The NGU Libraries foster a dedicated learning environment for all patrons. To maintain comfort and productivity, we kindly request your adherence to the following guidelines:

General Principles
  • Treat other patrons and staff with respect and courtesy, both in person and online.
  • Stay informed: To ensure a smooth and satisfying library experience, kindly check your NGU email and visit the Library website ( regularly for announcements, updates, and important information.
  • Respect copyright and usage limitations: All patrons of library materials must abide by legal or license restrictions, both for physical and digital resources. This includes compliance with copyright and limitations on copying, downloading, printing, and commercial use. Please refer to the Library's Copyright Policy for more information:
    Physical Spaces Regulation
    • ID Access: Scan your NGU ID card upon entering, and when borrowing or returning resources.
    • Considerate Items: Please avoid bringing items into the library that could damage our resources, equipment, or furniture, or disturb other patrons. This includes large bags or backpacks, food and drinks, or items that cause excessive noise. Small purses are permitted.
    • Noise Levels: Maintain a low noise level and use headphones for personal audio devices to avoid disturbing others.
    • Mobile Devices: Keep calls silent and refrain from using them in quiet study areas.
    • Shelf Organization: To maintain order, please do not return borrowed resources directly to the shelves. Place them on designated carts or hand them to a staff member.
    • Book Integrity: Respect library resources. Writing, highlighting, or damaging books, including cutting pages, is strictly prohibited and will result in fines or disciplinary action.
    • Personal Belongings: Secure your belongings to avoid loss.
    • Accessibility: Respect the needs of patrons with disabilities and avoid behavior that hinders their access or experience.
    • The librarian may require any person who is in breach of these Regulations to leave the library.
    Digital Services Regulation
    • Responsible use of library technology and internet: Library computers and internet access are available for your academic and research needs. Use them responsibly and ethically, respecting others and maintaining a safe and productive environment. For detailed guidelines, please refer to the Information Network and Internet Usage Policy:
    • Engage in respectful online communication: Avoid cyberbullying, harassment, and disruptive behavior online. Treat others with the same respect and courtesy you expect in person.

    • Download only authorized content and report suspicious activity: Protect library resources by downloading only authorized content and reporting any suspicious activity you encounter.
    Additional Considerations
    • We encourage responsible and respectful use of the NGU Libraries to create a supportive and productive environment for everyone.
    • Library staff are available to assist you with finding resources, using library services, and understanding the policies.
    • Feedback and suggestions are always welcome. Please share your thoughts with library staff or through the online feedback form. (